calculation methods

Calculating FTE even gives small businesses insight into whether they’re paying too little or too much in project costs. We need to calculate the number of hours this employee works during the year. Calculate the number of hours employees have worked per month. Employers can use FTE to guide their hiring strategy and plan for a project, while governments often use the metric to determine program eligibility. Second, a company with 100% FTE is not subject to fines for not providing health insurance to its employees.

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The calculation of full-time equivalent (FTE)

It comes in the form of a tax credit worth half of employee wages over the course of a covered period. In a 0.75 FTE position, an employee will typically work 75 percent of the hours of a full-time employee. If a working week is 40 hours over 5 days, a 0.75 FTE employee will work just 30 hours in that same period. Divide the total hours worked by all of your employees by the number of available full-time hours in a year . This gives you the total number of hours worked by all of your employees.

Said another way, that same employee who works an average of 37.5 hours a week would be considered an FTE employee of 0.9 or 0.5 under the Detailed or Simplified methods, respectively. Determining what method is most advantageous will likely require each borrower to complete the necessary FTE calculations under both methods and choose the most appropriate FTE reduction quotient. Keep in mind that the maximum FTE for each individual employee is capped at 1.0. Thus, any FTE calculation should be performed at the individual employee level rather than simply aggregating all employee hours paid during a specific time period and dividing by 40. The latter method could result in inadvertently assigning an FTE greater than 1.0 to an employee who is paid in excess of 40 hours a week, on average. That means you have to add up the number of FTEs of your full-time employees and the number of FTEs of your part-time employees .

How to Calculate FTEs

Completing a project is not only doing the project within a calculated budget and timeline. This requires a lot of planning and preparation work, and here is where project managers shall calculate FTE and use this data. Let’s say you determine that 1 FTE equals 40 hours of work per week.

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Being a basic criterion in staff controlling, it is one of the most important staff indicators for companies. Particularly due to the development in the part-time sector, your staff planning will be more comprehensible and controllable with this ratio. This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws.

What Is the Purpose of Calculating FTE?

There are a variety of fte meaning and policies that govern how you should calculate your FTE in different instances. Knowing your FTE helps your business stay compliant, take advantage of loans, and keep accurate accounting. In short, it is a crucial term that is important for HR specialists and accountants alike. As you will understand by the end of this article, there are plenty of situations in which knowing the meaning of FTE and how to calculate it can be quite useful.

For example, the Small Business Health Options Program requires you to have fewer than 50 FTEs to qualify. If you have more than 50 FTEs, then your business must offer 12 weeks of family and medical leave as well as more comprehensive health insurance plans. Divide the total hours worked by the number of full-time hours for the given time period to find the FTE. Suppose a company currently has 50 full-time employees on its payroll, along with 10 part-time employees. FTE counts the approximate number of full-time employees employed by a specific company, but with the inclusion of part-time employees.

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Reverse engineering, disassembly, or decompilation of this software, unless required by law for interoperability, is prohibited. This resource is assigned to a Task with a duration of 1 week (Mon-Fri) which sets the ETC to 40 hours. For example, you’ll want more hands on deck in a restaurant during the busy holiday and summer seasons. In the construction industry, you’ll need a larger headcount when a bigger project comes along.


And some state and federal employment laws only apply to companies who meet a certain threshold of FTE employees. A business is required to follow employment laws that depend on the number of employees and respectively FTE. In this section, we will explore how to calculate FTE for different laws or programs. For example, a pizza shop employs 5 workers who work the following average working hours excluding employees who are on leave, paid time off and sick leave.

A step-by-step process to complete your FTE calculation

Add that to your number of full-time employees , and you’ll get your FTE number. Divide that number by the number of weekly work hours that make an employee full-time. In this case, that number would be 30 since the IRS states that as soon as an employee works 30 or more hours per week, they’re considered full-time. To do this, you’ll need to figure out what counts as a part-time employee. This can change based on who is asking you for your FTE number, so make sure you read any instructions carefully. Companies use FTE to calculate how many full-time hours their part- and full-time workers are completing.

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